Braille Transcription Services

Custom Braille Transcription, Printing & Embossing for Businesses

We take the mystery out of braille and transcribe materials in several languages including English, Spanish, French, Italian, and German. Our braille transcription process meets or exceeds the standards set forth by the Braille Authority of North America (BANA).
Collage image showing braille materials by Braille Works. Braille documents, menus, business cards and more.

Braille Transcription Process:

  • Your documents are received by Braille Works
  • Our professional transcriptionists convert your documents to Braille Ready Format (.brf)
  • Your documents are checked for quality assurance
  • Your documents are produced on our high speed braille embossers
  • Your finished braille documents are packaged and shipped

Braille Transcription Services for Your Industry

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Government Agencies

  • Secure Notices and Disclosures
  • Legal and Court Documents
  • Training and Educational Materials
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Banking & Finance

  • Checking and Savings Statements
  • Mortgage and Loan Statements
  • Notices, Disclosures and More
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Translation Agencies

  • Add Braille, Large Print, Audio and 508 to Your Translations Services
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Health & Insurance

  • EOC’s and ANOC’s
  • Provider and Pharmacy Directories
  • Benefit and Privacy HIPAA Forms
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Restaurants

  • Braille and Large Print Menus
  • National and Independent Locations
  • Hotel Lounges and Restaurants
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Utilities

  • Accessible Utility Billing Statements for Blind and Visually Impaired Customers

To get started, complete the form and upload your document(s)

Grade 1 Braille or Grade 2 Braille?

The two most common types of braille are Grade 1 (uncontracted) and Grade 2 (contracted). Here at Braille Works we typically transcribe materials in contracted Grade 2 braille. Grade 1 braille transcription is also available upon request.

  • Grade 1: This is the most basic form of braille and more of an instructional level than a functional level. Every letter is transcribed making the braille document longer.

Image showing the words "You can do it!" in Grade 1 Braille (uncontracted)

  • Grade 2: This form of braille uses contractions; or combinations of letters as a single character, and takes up less space on the page. It is the most widely accepted form of braille and is easier for experienced braille readers.

Image showing the words "You can do it!" in Grade 2 Braille (contracted)

Submitting Documents for Braille Transcription

Document File Formats: Acceptable formats include MS Word®, Text documents (.rtf or .txt), PDF, Excel, PowerPoint and/or hard copies. Files submitted electronically in MS Word® or Text format are less labor intensive and therefore less expensive to transcribe.

Timing: No two jobs are alike. We work with you to develop an acceptable timeline.

Paper: We use two types of braille paper. For documents over 32 braille pages, we use 8 ½ x 11 inch paper (92 bright 90 lb. tag) with a high gloss finish. This gives “High Def” dots and makes the braille much easier to read. These documents are bound with a plastic GBC comb or spiral binding and can include protective plastic covers when requested. If your document is less than 32 braille pages, we generally suggest the magazine fold format, which is embossed on super smooth 11 x 17 inch; 65 lb. white cover stock.

Braille Document Binding Options

Several methods of binding are available. Your Braille Works rep will review the options with you to determine the best method of binding for your projects.

Braille Transcription Cost

Braille transcription fees vary depending on the complexity of the project and the binding option you choose. Documents that include tables, charts or graphs are considered to be more complex while regular text documents are much simpler. We seek to keep the cost of braille transcription services economical for your business because we appreciate how valuable braille is to its readers.

Accessible Document Remediation Services

We also provide a service for converting documents to a “screen reader friendly” format. This process gives your customers with blindness or low vision an accessible document (Section-508 compliant) they can listen to independently using their PC. [Learn More]

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